Overview
Launch your own AI-powered wedding planning assistant that provides 24/7 consultation to couples, handles vendor coordination, manages budgets, and creates personalized timelines. Perfect for wedding planners who want to scale their business without hiring more staff.
Wedding planning involves hundreds of decisions, dozens of vendors, and countless details. Couples feel overwhelmed, and planners are stretched thin. Our Wedding Consultant AI acts as a tireless assistant that handles routine inquiries, tracks progress, and keeps everyone organized—from engagement to honeymoon.
How It Works
1. Personalized Planning Assistant
Couples interact with the AI via chat to discuss their vision, budget, guest count, and preferences. The AI asks smart follow-up questions to understand their style (rustic barn vs. elegant ballroom) and priorities (photography > catering > flowers).
2. Venue & Vendor Recommendations
Based on the couple's preferences, budget, and location, the AI suggests curated venues and vendors from your trusted network. It explains why each recommendation fits their needs and can schedule introductory calls.
3. Budget Management
Track every expense in real-time with automated budget tracking. The AI alerts couples when they're approaching budget limits and suggests cost-saving alternatives. Generate beautiful budget reports for client meetings.
4. Timeline Coordination
Automatically generate personalized wedding timelines with key milestones: venue booking (12 months out), save-the-dates (6 months), final vendor payments (1 month). Send automated reminders so nothing falls through the cracks.
5. Guest Management
Handle RSVPs, dietary restrictions, plus-one tracking, and seating arrangements. The AI can send mass communications while maintaining a personal touch.
Key Benefits
Scale to 3x More Clients: Automate routine consultations and administrative tasks. Your human touch focuses on high-value moments like design sessions and day-of coordination.
24/7 Client Support: Anxious brides can get answers at 2 AM without calling you. The AI handles "What's my password?" and "Who was that caterer you mentioned?" while you sleep.
Increase Revenue Per Wedding: With more time freed up, offer premium add-ons like rehearsal dinner planning, honeymoon booking, or post-wedding brunch coordination.
Reduce Client Anxiety: Proactive timeline reminders and budget tracking keep couples on track. They feel supported throughout the 12-18 month planning journey.
Professional Presentation: Impress clients with AI-powered tools, beautiful budget reports, and instant vendor recommendations. Stand out in a competitive market.
Technical Architecture
Built with Python and LangChain for conversational AI, this solution uses Make.com for vendor coordination workflows, Airtable for database management, and Stripe for payment processing.
The AI understands wedding-industry terminology and can discuss styles, traditions, and logistics with couples in a warm, professional tone. Google Calendar integration ensures timeline milestones sync with client calendars.
Key Technical Features:
- Natural language wedding consultation
- Dynamic budget tracking and reporting
- Vendor database with smart matching
- Automated timeline generation
- Payment reminders and invoicing
- Guest list management
- Multi-channel communication (email, SMS, chat)
Implementation Process
Week 1: Setup & Customization
- Import your vendor network into Airtable
- Configure budget templates and packages
- Define your planning style and brand voice
- Set up payment processing with Stripe
Week 2: AI Training & Workflows
- Train AI on your consultation process
- Create automated timeline templates
- Build vendor recommendation logic
- Configure reminder sequences
Week 3: Client Onboarding
- Launch with 2-3 test couples
- Gather feedback on AI interactions
- Refine consultation flow
- Roll out to all new bookings
Success Metrics
Our wedding planner clients typically see:
- 3x more clients managed simultaneously
- 20+ hours saved per wedding in admin tasks
- 40% reduction in client inquiry response time
- 95% client satisfaction with AI experience
- $5,000+ additional revenue per planner annually
Who Should Use This
This solution is perfect for:
- Wedding planners managing 10+ weddings per year
- Event companies looking to add wedding services
- Planners who want to scale without hiring assistants
- Coordinators spending too much time on email and admin
Sample Conversations
Venue Selection:
Couple: "We want an outdoor wedding in fall with space for 150 guests under $8,000."
AI: "I have 3 beautiful venues that match your criteria. The Riverside Garden Estate offers stunning fall foliage, covered pavilion for weather backup, and comes in at $6,500 for your guest count. Would you like to schedule a tour?"
Budget Tracking:
Couple: "We just booked our photographer for $3,500. Can we still afford the string quartet?"
AI: "Great choice on photography! You've now allocated $18,500 of your $35,000 budget. Music is budgeted at $2,000, and I have a fantastic string quartet at $1,800. You're still on track with 12% budget cushion remaining."
Timeline Reminders:
AI: "Hi Sarah! Just a reminder that you're 6 months out from your May wedding. This is the perfect time to order your invitations, finalize your menu with the caterer, and book your honeymoon. I've compiled your next steps in this checklist..."
Get Started
Ready to transform your wedding planning business? Calculate your potential time savings and revenue increase with our ROI calculator.